Careers

Job Summary

To provide office support in the Department of Chemical and Biomolecular Engineering. This position will carry out independent duties and assignments related to operations in the department's business office and student services office as well as provide backup to the office support and assistant to the head positions within the department.

Duties & Responsibilities

Clerical support for the department's main office:

•  Greets and screens visitors and answers the department’s telephone; determines needs and handles routine inquires, requests, or problems.
•  Assists with coordinating and completing unit scheduling, room reservations and facility requests for the department, faculty, and labs.
•  Coordinates and completes travel arrangements for department, faculty, and lab groups and completes all relevant purchases, reimbursements, and expense reports.
• Assists with department purchases including lab and office supplies.
• Assists with maintaining department calendar and assists with organizing events.
• Makes copies/scans and assists with department record retention.
• Checks out departmental keys and equipment to faculty, staff, and students.
• Maintains a job manual for position and updates process and procedures as necessary.
• Conducts other assignments as requested.

Clerical support to the department’s Student Services Office:

• Provides backup reception in the Student Services Office.
• Provides general support to the Undergraduate and Graduate Program Coordinators.
• Conducts other assignments as requested.

Backup support to Department:

• Assists with clerical support including but not limited to preparing materials related to teaching
  responsibilities.
• Assist with coordinating and providing faculty cost estimates and comparisons for purchasing equipment and
  completes purchases while following relevant policies and guidelines.
• Monitors daily the department's student computer lab and reports issues to the appropriate personnel.
• Conducts other assignments as requested.

Required Qualifications

• High school diploma or equivalent.
• Any one or combination totaling eighteen (18) months from the categories below:
  • College coursework in any curriculum as measured by the following conversion table or its proportional equivalent: 30 semester hours equals one (1) year (12 months) Associate’s Degree (60 semester hours) equals eighteen months (18 months)
  • Work experience performing office/clerical activities, including the use of computer systems.

 

Preferred Qualifications

• Ability to communicate effectively with others.
• Ability to professionally interact with internal and external constituents, including students, faculty, staff, and parents.
• Commitment to creating an inclusive environment.
• Ability to work harmoniously with faculty, staff, and students from a wide variety of disciplines.
• Ability to effectively multi-task and stay organized.
• Effective time management skills.
• Ability to maintain confidentiality in all business matters.
• Working knowledge of grammar, spelling, and punctuation.
• Ability to acquire knowledge of University and College requirements, procedures, rules, and regulations.
• Ability to acquire knowledge of various computer software systems.

Appointment Information

This is a 100% full-time Civil Service 0846 - Office Support Associate position, appointed on a 12-month basis. The expected start date is as soon as possible after the deadline date. The collective bargaining agreement sets a wage of $39,159.90. This position will be expected to work on the U of I campus on a full-time basis with the option of having one day hybrid per the University’s Workplace Flexibility policy. Sponsorship for work authorization is not available for this position.

For more information on Civil Service classifications, please visit the SUCSS web site at https://www.sucss.illinois.gov/pages/classspec/default.aspx.

Application Procedures & Deadline Information

Applications must be received by 6:00 pm (Central Time) on February 17, 2026. Apply for this position using the Apply Now button on this posting, and upload your cover letter, resume (months and years of employment must be included), and names/contact information for three professional references. Please remember to include specific information on how you meet the qualifications of the position in your application materials, including all relevant experience.

In order to be considered as a transfer candidate, you must apply for this position. Applications not submitted through https://jobs.illinois.edu will not be considered. If required by the position, transcripts or other documentation of credentials are to be provided no later than the first day of employment. For further information about this specific position, please contact lascollegehiring@illinois.edu. For questions regarding the application process, please contact 217-333-2137.

 

At the University of Illinois Urbana-Champaign — the state’s flagship public university and one of the world’s leading research institutions — every staff member helps shape what’s next. Founded in 1867, Illinois is home to a vibrant community of 59,000 students from all 50 states and 129 countries, supported by 15 colleges and instructional units, more than 20 research institutes, and one of the most comprehensive student service ecosystems in the nation. Whether you’re empowering first-generation students, fueling breakthrough innovation, or strengthening communities across Illinois and beyond, your work here has a far-reaching and deeply meaningful impact. The university offers a highly competitive benefits package designed to support your well-being, growth, and financial security. Join a top 10 public university that has launched over 330 startups and continues to redefine excellence — where the Illinois Value Proposition ensures that your contributions are recognized, your potential is nurtured, and your career can thrive.

Champaign-Urbana

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position; however, all employment decisions will be made by a person.

This position is intended to be eligible for benefits. This includes Health, Dental, Vision, Life Insurance, a Retirement Plan, Paid time Off, and Tuition waivers for employees and dependents.

The University of Illinois must also comply with applicable federal export control laws and regulations and, as such, reserves the right to employ restricted party screening procedures for applicants.

For assistance with resume creation and mock interviews, please follow this link for University of Illinois Human Resources workshops (held every other week): https://illinois.csod.com/ux/ats/careersite/1/home/requisition/1595?c=illinois 

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